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Team meeting minutes: template and example to copy

The Loro team 4 min read
Team meeting minutes: template and example to copy

In short

Team meeting minutes say where each person is, what's blocking them, what the team decided, and who does what by when. They're shorter than formal minutes and don't need signatures. Copy the template below into Word or Google Docs and fill it in when the meeting ends. If the meeting is a video call, Loro takes the notes without a bot and, when you hang up, gives you the topics and each person's next steps.

What goes in team meeting minutes

A team meeting happens every week, so its minutes are organized by person and start with what was left open last time.

  1. Date, time and who was there. If someone missed it, who fills them in.
  2. Action items from last time: each one, done or not.
  3. Updates from each person, in a line or two.
  4. Blockers: what's holding someone up and who's helping.
  5. Decisions the team made.
  6. New action items, each with an owner and a date.
  7. Next meeting.

Template to copy

TEAM MEETING MINUTES

Team: 
Date:                  Time:                 Place or link: 
Attendees: 
Absent:                                      Fills them in: 

1. ACTION ITEMS FROM LAST MEETING
- Item:                          Owner:                Done? 
- Item:                          Owner:                Done? 

2. UPDATES
- Name: 
- Name: 
- Name: 

3. BLOCKERS
- What's blocked:                Whose:                Who helps: 

4. DECISIONS
- 
- 

5. NEW ACTION ITEMS
- What:                          Who:                  By: 
- What:                          Who:                  By: 

NEXT MEETING:

A full example

TEAM MEETING MINUTES

Team: Customer support · Lumen Store
Date: Monday, October 12, 2026     Time: 9:00     Place or link: Google Meet
Attendees: Lucía (team lead), Mateo, Valeria, Diego
Absent: Camila                               Fills them in: Lucía

1. ACTION ITEMS FROM LAST MEETING
- Item: saved replies for returns            Owner: Valeria     Done? Yes
- Item: close September's complaints         Owner: Diego       Done? No, 18 left

2. UPDATES
- Mateo: answered 140 emails; response time went from 9 hours to 6.
- Valeria: the saved replies are live.
- Diego: closed 22 of September's complaints.

3. BLOCKERS
- What's blocked: the shipping system doesn't show tracking numbers
  Whose: Diego     Who helps: Lucía talks to logistics

4. DECISIONS
- Complaints older than 7 days go first.
- On Fridays, chat support runs from 9:00 to 13:00.

5. NEW ACTION ITEMS
- What: close the last 18 complaints          Who: Diego     By: Wednesday
- What: ask logistics for tracking numbers    Who: Lucía     By: Tuesday
- What: announce the new chat hours           Who: Mateo     By: Thursday

NEXT MEETING: Monday, October 19, 9:00

Tips for minutes that get used

How to get them written with Loro

  1. Download Loro for free for Windows or Mac.
  2. In your video call (Meet, Zoom, Teams, Slack or WhatsApp), click Take notes when Loro asks. It doesn't add a bot.
  3. When you hang up, Loro writes the note: the topics and the next steps with each person's name. You add yours to your To-do with one click.
  4. To get them in minutes format, type in the note's question bar "write the team minutes with updates per person, blockers, decisions and action items", and copy them into your document.

If the meeting was in person, dictate the minutes afterwards: open the document, hold Ctrl + Win (fn on a Mac) and go through it person by person. Loro types it with punctuation.

Try Loro for free

Dictate in any app and get notes from your meetings, with no bot. For Windows and Mac, no card needed.

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Frequently asked questions

How are team minutes different from board or general meeting minutes?

Team minutes are short, organized by person and unsigned. Board, general meeting and committee minutes follow an agenda, record votes and are signed, and sometimes the law or the bylaws require them.

Who should take the team meeting minutes?

The team lead, or a different person each week. If the meeting is a video call and you use Loro, the note writes itself and that person only reviews it.

How often should a team meet?

Most teams meet once a week, same day and time. That way each week's minutes get reviewed at the start of the next meeting.

Can I use this template in Word or Google Docs?

Yes. Copy it with the "Copy" button and paste it into Word or Google Docs. If you keep all the minutes in a shared folder, anyone who missed a meeting can catch up on their own.

Keep reading

Meeting minutes templates Meeting minutes template What meeting minutes are, what they should include (attendees, topics, decisions and owners), a template ready to copy into Word or Google Docs, a full example, and how to let Loro write them when you hang up. Meeting minutes templates Project meeting minutes What to put in project status meeting minutes (where each milestone stands, risks and issues, changes and who approved them, decisions and action items), a template to copy, and a full example. Meeting notes AI meeting notes What an AI meeting notes app does, the difference between "with a bot" and "without a bot", how Loro takes notes in Meet, Zoom, Teams and WhatsApp, and what happens to your audio. Free to start.